Protect your business with Microsoft 365

Tech Blog
Cyber Security
April 6, 2023
Essential Microsoft 365 security for business

• Advanced Threat Protection (ATP) protects data from online criminals.
• Multi-Factor Authentication (MFA) adds an additional layer of security for user sign in.
• Windows Defender detects, removes and protects against malicious software.
• Data Loss Prevention (DLP) helps to protect sensitive information and monitor suspicious activity.
• Exchange Online Archiving stores emails securely and organises them into categories.
• Microsoft 365 Message Encryption encrypts emails to protect from unauthorised access.
• Device Management manages Windows, MacOS, iOS and Android devices with encryption, resetting factory settings or wiping data if the device is lost or stolen.
• The One Point with its Double Gold Microsoft Partner Status offers businesses expert advice on protecting their organisation with Microsoft 365.

Staying on top of security and data management in a highly competitive, fast-paced environment can be a difficult task for any business manager.

Microsoft 365 Business provides an all-in-one suite of services designed to help ensure companies protect and manage their data, while also ensuring that only authorised personnel have access to sensitive information.

With features such as Advanced Threat Protection (ATP) Multi-Factor Authentication, Windows Defender Data Loss Prevention (DLP) and much more your business can benefit from a comprehensive security solutions adaptable across any sector.

Advanced Threat Protection (ATP)

Advanced Threat Protection (ATP) is a powerful tool that organisations can use to protect their data from online criminals. ATP offers users a variety of features to help safeguard against malicious content, including scanning emails and Office documents for malicious links and malware, as well as providing basic anti-phishing protection for all users.

Additionally, ATP uses advanced learning and intelligence to detect and shut down new threats, such as criminals that try to obtain personal information via deceptive emails.

Multi-Factor Authentication

Multi-Factor Authentication (MFA) provides an extra layer of security for sign in to help keep accounts safe from malicious actors. By requiring a second form of authentication, such as a mobile device, or a one-time passcode sent via text message or email, it confirms that the person attempting to sign in is actually the legitimate account owner.

MFA helps to protect against phishing attacks and brute force attempts, as well as account takeover and other malicious activities, by making it difficult for unauthorised users to gain access.

With Microsoft 365 Business you can set up rules for user access and requires MFA when a user is trying to access business data or resources from outside the company network. This helps protect against unauthorised users and can prevent data leakage. With MFA, companies can be confident that their critical business information will remain secure.

Windows Defender

With so much dependence on technology to stay operational it’s increasingly important to protect against malware and ransomware. Windows Defender is a built-in, comprehensive security suite that helps to detect, remove, and protect against malicious software.  Windows Defender is regularly updated with the latest security definitions which helps to protect against the most recent threats.

Ransomware can  be particularly damaging, as it encrypts your data and holds it for ransom. With Windows Defender you can enable ransomware protection which will detect malicious behavior on the system and prevent files from being encrypted.

Windows Defender also provides real-time monitoring of suspicious activity and can provide notifications when a potential threat is detected. Businesses can rely on Windows  Defender to protect against malicious software and ransomware, improving data security within the organisation.

Data Loss Prevention (DLP)

When using Data Loss Prevention (DLP) you can create detections and policies that help protect sensitive information, such as credit card numbers from being shared inappropriately.

With DLP you have the ability to monitor your environment, get notified of violations and take action when needed. This is  especially important if you have employees that are working remotely or need to access company data from outside locations.

Data Loss Prevention (DLP) can also be used to ensure that customer data and documents are secure. With the right policies in place, you can make sure that customer information is only viewable by authorised personnel and that it cannot be shared with outside parties.

Microsoft 365 Message Encryption

Your customers expect their data to be kept safe and secure. Office 365 Message Encryption encrypts emails, so only the intended recipients are able to access the content - it also prevents your customers’ emails from being forwarded on to third parties.

A further tool is Conditional Access, which can be used to restrict how and when employees can access business files and apps. Companies can require a passcode to access company data on personal devices, as well as restrict the transfer of emails and files to personal apps or storage. It also removes any company data from Office Apps if they’re installed on a personal device.

For company-owned devices, such as laptops and phones, Microsoft 365 Business offers full management, encryption and automatic updates. If a device is given to a new user, it can be reset back to factory settings or all the data wiped from it if it’s lost or stolen. And with support for MacOS, iOS and Android devices as well as Windows 10 devices, companies can manage their employees’ work devices too.

Exchange Online

Businesses are increasingly relying on Exchange Online Archiving to retain emails in case of employee departures or for legal purposes relating to customer claims. Exchange Online Archiving provides organisations with a secure, cloud-based platform that stores email data, ensuring that the data is preserved and accessible if needed.

With Exchange Online Archiving, businesses can quickly and easily archive emails from Outlook, Exchange Server, and Office 365. Emails are automatically categorised based on their content and type, making it easy for organisations to find the necessary information when needed.

Companies can also set policies that determine how long emails should be stored in the archiving system before they are auto-deleted or moved to a different storage tier.

Device Management

Business owners increasingly rely on Microsoft 365 to secure and manage Windows, MacOS, iOS and Android devices. Microsoft 365 provides businesses with a comprehensive suite of security tools that enable companies to protect their data from unauthorised access, malware, and ransomware attacks across all devices.

Businesses can use Microsoft 365 to manage and secure Windows devices by enforcing BitLocker encryption, automatically installing updates, resetting the device to its factory settings when given to a new user, or wiping data if the device is lost or stolen. Businesses can also use Conditional Access to restrict how and when employees can access files and apps.

For MacOS, iOS and Android devices, companies can require a passcode, restrict the moving of company email, files, and data to personal apps or storage devices, and remove company data from Office apps on the device. This helps ensure that only authorised users have access to sensitive corporate information.

Business owners should act now to secure their organisation

The features of Microsoft 365 Business offer businesses a secure, reliable and efficient way to store emails that can be accessed quickly when needed. Exchange Online Archiving provides the necessary tools for archiving emails in an organised manner while Conditional

Access allows businesses to restrict access based on user identity or device type.

With these powerful solutions, companies can easily protect their data and resources from online threats without compromising security or customer privacy. By leveraging the power of Microsoft 365 Business, they will have everything they need to run a successful business with peace of mind.

Business owners should act now to secure their organisation with the powerful solutions of Microsoft 365 Business.

The One Point with its Double Gold Microsoft Partner Status is ideally placed to provide the expertise and support necessary for businesses and has experience working with businesses to protect their organisation with Microsoft 365.

Get this same level of protection for your business and contact The One Point today. Our team of Microsoft Certified Professionals are ready to provide expert advice and guidance on the best solutions for your business.

We look forward to supporting you as you take the first steps towards a secure digital future.

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